DRAG 
DRAG 
Shah Net Shah Net
Industrial Design Management Software is a robust solution designed to streamline and automate the entire workflow of industrial design management for corporate in-house counsels and IP managers. The platform efficiently handles critical tasks such as deadline tracking, correspondence, case docketing, and automated reminders for renewals, hearings, filings, and submissions—ensuring accuracy and eliminating missed deadlines. Its intuitive, paperless interface enhances daily operations, making industrial design portfolio management faster, simpler, and more efficient.
Leveraging AI-powered technology, it integrates seamlessly with major intellectual property offices including EUIPO, UKIPO, USPTO, WIPO, India, and other leading IP authorities. This integration allows counsels and portfolio managers to manage workflows accurately and efficiently while minimizing manual effort and boosting productivity.
Designed for corporate environments, it enables smooth collaboration across multiple departments—legal, IP, R&D, business, management, and marketing—while maintaining secure, role-based access. This centralized platform ensures that inter-departmental teams can work together effectively without compromising sensitive information, offering a complete solution for industrial design portfolio management.
Secure and resilient cloud-based centralized storage Lower IT infrastructure expenses and reduced dependency on IT personnel Improved collaboration efficiency through cloud access Anytime, anywhere access with robust security controls Significant savings in time and manpower due to its fully managed platform Substantial reduction in the overall cost of managing the copyright portfolio Minimized risk of errors through structured workflows Faster information processing and better time management Supports and scales with business growth Consistent and dependable MIS reports from a single, unified source Streamlined, accurate, and simplified process flow across the organization
The Deadlines Calendar provides a clear overview of all upcoming internal deadlines, keeping users organized and on track. With intuitive color-coding for different types of deadlines, it’s easy to prioritize tasks immediately. The Legal Software Suite also allows seamless synchronization with personal Google and Outlook calendars, ensuring your deadlines are accessible anytime, whether on your phone, tablet, or desktop.
The Dashboard offers a graphical interface that delivers at-a-glance visibility into key performance indicators (KPIs) related to trademark ideation processes. It serves as a progress overview of trademark and brand requests submitted by the business team.
The Company module is designed to capture and manage detailed information for all group companies whose teams initiate trademark or brand requests. By centralizing company data, the module enables seamless retrieval at various points in the application, ensuring uniformity and accuracy of information throughout the system.
The application enables categorization of entire portfolios based on the organization’s divisions and sub-divisions, ensuring a well-structured data view. Access rights to division-level portfolios can be restricted according to user-defined permissions.
The system allows law firms to store, manage, and access complete industrial design information, including deadlines and documents, from the initial filing of the design application through publication, registration, and renewal. All data is maintained in a centralized industrial design repository, resulting in a simplified, efficient, and seamless workflow.
It also enables the storage, management, and retrieval of complete information related to design rectification and cancellation proceedings, including deadlines and documents, from the filing stage through counterstatements, evidence submission, and hearings. This information is organized within a centralized rectification and cancellation repository, ensuring a streamlined and productive workflow for law firms.
The software delivers an automated, end-to-end process flow across the entire lifecycle of an industrial design application through its specially designed Law Engine.
The system offers a centralized docketing platform that enables users to securely store, manage, and access all case-related documents, deadlines, and information from any location at any time.
Users can upload industrial design application data in bulk using the Excel import feature, making large-scale data entry efficient. The platform also supports cloning of industrial design applications across multiple jurisdictions to simplify international filings.
New industrial design cases can be created through the “Add New Case” option, where users can enter comprehensive application details such as design information, applicant details, classification and goods, priority claims, and design representations. For Hague filings, the system additionally captures designated country information along with the relevant deadlines.
The software supports docketing of all forms submitted to the IP office and enables users to download individual form PDFs or export all forms together in a ZIP file. It also tracks form-filing deadlines, allowing users to generate reports showing pending form submissions.
The platform also facilitates docketing of formality examination deficiency reports and automatically calculates response deadlines. Users can export individual or multiple formality examination reports in ZIP format. In addition, reports can be generated to track outstanding responses as well as cases where replies to formality examination reports have already been filed.
The system enables users to upload and manage formality examination deficiency reports and automatically calculates the corresponding response deadlines. Users can download individual formality examination reports in PDF format or export all such reports together as a ZIP file. Additionally, team members can generate reports that show formality examination responses that are still pending as well as those that have already been submitted.
The software also supports recording all examination reports received from the IP Office along with their respective reply to due dates. Users can download examination reports individually or export multiple reports collectively in a ZIP file. The platform further allows teams to generate reports identifying examination reports awaiting response and those that have already been replied to.
Managing hearing schedules can be challenging, but the system simplifies this process by enabling users to generate reports of upcoming hearings within a selected time frame, such as the next 30 days. This allows users to review upcoming hearing dates in advance and plan their schedules efficiently.
The platform enables users to record and manage all orders and decisions issued by the IP Office. Individual order or decision documents can be downloaded as PDFs, or multiple orders and decisions can be exported together in a single ZIP file.
Publication represents a key milestone in the industrial design lifecycle. The system allows users to upload and store publication documents along with the relevant journal number and publication date. Users can generate reports of published designs across a specific company, division, or sub-division. Publication documents can be downloaded individually or collectively in ZIP format. Upon recording the publication details, the software also automatically calculates and tracks the opposition period deadline in line with applicable industrial design regulations.
Registration marks the final stage of the industrial design application process, granting legal protection for a period ranging from five to ten years or more, calculated from the application or registration date. The system allows users to upload registration certificates along with the registration or certificate number and date. Users can generate reports of registered industrial designs filtered by company, division, sub-division, or date range. Registration certificates may be downloaded individually or bundled together in a ZIP file.
Renewal of an industrial design is as critical as its initial registration, as it ensures continued protection. The software identifies upcoming renewal deadlines within a defined time frame and helps notify relevant management teams or organizational units well in advance. Once a renewal certificate or official communication is received, users can upload the document and mark the renewal as completed, which automatically updates the next renewal due date for an additional five years or more. Renewal documents can be downloaded individually or in bulk as a ZIP file.
The platform also provides secure, role-based access to external IP agents and attorneys, allowing them to manage and update the IP portfolios assigned to them while maintaining agreed-upon permission levels. External counsel can add case details, upload documents, and track deadlines for their respective matters.
The system provides a centralized repository for storing key instructions related to all industrial design applications, ensuring quick and easy access for authorized users.
Users can record and manage all critical deadlines associated with industrial design applications within the docket. Once a deadline is completed, it can be closed with a specified reason for completion. The platform allows users to view detailed deadline information, assign responsibility to specific users, and communicate deadlines to divisions or sub-divisions with a single click using pre-defined email templates.
The software offers comprehensive summary reports covering all industrial design applications, including rectification and cancellation details. These reports can be refined using a wide range of filter criteria to extract specific information. Users may also customize the report output by selecting only the required columns before exporting the data to Excel. For detailed review, users can directly navigate from the report to the corresponding case.
Through deadline reporting, users can generate lists of approaching deadlines within a chosen time frame. These lists can be filtered using multiple parameters and exported to Excel as needed. Deadlines can be closed directly from the report with an accompanying reason. Users can view additional application details by clicking the arrow icon or by navigating directly to the relevant case for deeper analysis.
The document reporting feature allows users to retrieve lists of documents recorded in the system for selected date ranges using multiple filtering options. Documents can be downloaded individually or exported in bulk as a ZIP file. For example, users can easily download all registration certificates for a particular company or division within a specified period. To review document-related details, users can navigate directly to the associated industrial design case.
It allows users to configure recurring variables once in the master’s so that they can be used across the software to reduce the efforts of typing the values repeatedly. It also makes the software scalable by avoiding hardcoded variables to dynamic variables. Further, it maintains the variable contents uniform throughout the software making filtering of data accurate.
The platform allows users to define and manage recurring variables within master settings, enabling consistent reuse of values across the system. This reduces repetitive data entry, enhances scalability by replacing hardcoded values with dynamic configurations, and ensures uniformity of data for accurate filtering and reporting.